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Terms of Service: User Agreement & Terms of Use 2026

TL;DR

  • •By using our service, you agree to these terms and conditions
  • •Materials are provided 'as is' without warranties
  • •You may not modify, copy, or use materials for commercial purposes without permission
  • •We may revise these terms at any time without notice

Last updated: January 2026

1. Acceptance of Terms

By accessing and using aesthetictrack.com ("the Service"), you accept and agree to be bound by the terms and provision of this agreement. If you do not agree to abide by the above, please do not use this service.

2. Description of Service

aesthetictrack.com provides a Software as a Service (SaaS) platform for aesthetic clinics, med spas, and medical practices to manage medical devices, track compliance, schedule maintenance, and manage staff certifications. The Service includes web-based software, mobile access, and related support services.

3. Account Registration and Security

To access certain features of the Service, you must register for an account. You agree to:

  • Provide accurate, current, and complete information during registration
  • Maintain and update your account information to keep it accurate
  • Maintain the security of your account credentials
  • Accept responsibility for all activities that occur under your account
  • Notify us immediately of any unauthorized use of your account

4. Subscription Terms and Billing

Our Service is offered on a subscription basis with the following terms:

  • Billing Cycle: Subscriptions are billed monthly or annually in advance
  • Free Trial: We offer a 14-day free trial with no credit card required
  • Automatic Renewal: Subscriptions automatically renew unless cancelled
  • Cancellation: You may cancel your subscription at any time; cancellation takes effect at the end of the current billing period
  • Refunds: Refunds are provided on a prorated basis for unused portions of your subscription
  • Price Changes: We reserve the right to modify pricing with 30 days' notice

5. Use License and Restrictions

Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Service. You agree not to:

  • Modify, copy, or create derivative works of the Service
  • Reverse engineer, decompile, or disassemble the Service
  • Remove any copyright or proprietary notices
  • Use the Service for any illegal or unauthorized purpose
  • Interfere with or disrupt the Service or servers
  • Share your account credentials with unauthorized users
  • Exceed the device limits specified in your subscription plan

6. User Content and Data

You retain ownership of all data and content you upload to the Service ("User Content"). By using the Service, you grant us:

  • A license to use, store, and process User Content to provide the Service
  • The right to create backups and maintain data redundancy
  • Permission to use anonymized, aggregated data for analytics and service improvement

You are solely responsible for the accuracy, legality, and appropriateness of User Content. We reserve the right to remove any User Content that violates these Terms or applicable laws.

7. Compliance and Regulatory Requirements

While our Service assists with compliance tracking and documentation, you remain solely responsible for:

  • Compliance with all applicable laws, regulations, and industry standards
  • FDA compliance for medical devices
  • State medical board requirements
  • HIPAA compliance (if applicable to your use case)
  • Maintaining accurate records and documentation

Our Service provides tools to assist with compliance but does not guarantee compliance. You should consult with legal and regulatory experts for compliance advice.

8. Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR COURSE OF PERFORMANCE. We do not warrant that:

  • The Service will be uninterrupted, secure, or error-free
  • Defects will be corrected
  • The Service is free of viruses or harmful components
  • The results obtained from using the Service will be accurate or reliable

9. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT SHALL aesthetictrack.com, ITS AFFILIATES, OR THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION, LOSS OF PROFITS, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES, RESULTING FROM:

  • Your use or inability to use the Service
  • Unauthorized access to or alteration of your data
  • Statements or conduct of any third party on the Service
  • Any other matter relating to the Service

Our total liability shall not exceed the amount you paid us in the twelve (12) months preceding the claim.

10. Indemnification

You agree to indemnify, defend, and hold harmless aesthetictrack.com and its affiliates from any claims, damages, losses, liabilities, and expenses (including attorneys' fees) arising from your use of the Service, violation of these Terms, or infringement of any rights of another party.

11. Termination

We may terminate or suspend your account and access to the Service immediately, without prior notice, for:

  • Breach of these Terms
  • Non-payment of fees
  • Fraudulent, illegal, or harmful activity
  • At our sole discretion, with or without cause

Upon termination, your right to use the Service will immediately cease. We may delete your account and data after a reasonable retention period, subject to applicable law.

12. Third-Party Services and Links

The Service may contain links to third-party websites or integrate with third-party services. We are not responsible for the content, privacy policies, or practices of third-party sites or services. Your interactions with third parties are solely between you and the third party.

13. Intellectual Property

The Service, including its original content, features, and functionality, is owned by aesthetictrack.com and protected by international copyright, trademark, patent, trade secret, and other intellectual property laws. Our trademarks and trade dress may not be used without our prior written consent.

14. Modifications to Terms

We reserve the right to modify these Terms at any time. We will notify you of material changes via email or through the Service. Your continued use of the Service after such modifications constitutes acceptance of the updated Terms. If you do not agree to the modifications, you must stop using the Service.

15. Severability

If any provision of these Terms is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary, and the remaining provisions will remain in full force and effect.

16. Governing Law and Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of the United States, without regard to its conflict of law provisions. Any disputes arising from these Terms or the Service shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association, except where prohibited by law.

17. Contact Information

If you have any questions about these Terms of Service, please contact us at:

Email: legal@aesthetictrack.com
Website: https://www.aesthetictrack.com

18. Entire Agreement

These Terms, together with our Privacy Policy and any additional agreements you enter into with us regarding the Service, constitute the entire agreement between you and aesthetictrack.com regarding the Service and supersede all prior agreements and understandings.